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Battalion Standard Operating Procedure (SOP)

1. Battalion Commander

a. Responsible for the training, administration, logistical support, discipline, morale, esprit-de-corps, and performance of the cadet battalion. In essence, is responsible for what the unit does, or does not do.

b. Reports directly to the SAI/AI.

c. Responsible for advance coordination with the SAI/AI on all matters pertaining to policies and procedures for the battalion when the unit forms as a battalion. Battalion Commanders are required to keep the SAI/AI informed on all activities within the battalion.

d. Sets the example for his/her battalion in appearance, attitude, conduct, bearing, tact, discipline, and performance.

e. Commands the battalion through proper use of the cadet chain of command and within the policy and guidelines set by the SAI/AI.

f. Makes recommendations for the promotion/reduction of cadets.

g. Will delegate his/her authority to the battalion executive officer when the battalion

commander is absent from the unit.

h. The battalion commander must be fully knowledgeable of all matters related to his/her

unit.

2. Battalion PCBO (President of the Cadet Board)

a. Responsible for the setup and execution of all Battalion Promotion Boards

b. Responsible for the setup and execution of all Battalion Administrative reduction

Boards.

c. Manages and oversees the tracking of all cadet Merit/ Demerit system (as directed by the SAI/AI).

d. Serves as the Battalion Commander during his / her absence

e. Maintains all promotion/administrative board proceedings

f. Responsible for upkeep of Battalion promotion standing list (as needed)

g. Ensures proper balance is maintained in the selection of all board members

h. Resolves all board issues and findings with SAI/AI

i. Establishes all required promotion board study material and maintains a sign out log as directed by the SAI/AI.

3. Battalion Executive Officer

a. In the absence of both the battalion commander and the PCBO the battalion executive officer assumes command and is responsible for the efficient operation of the command. XO must be totally familiar with the duties of the battalion commander.

b. Coordinates and supervises to ensure that the orders and policies of the battalion commander are carried out effectively.

c. The battalion executive officer is responsible to the battalion commander for all discipline within the battalion.

d. Keeps the battalion commander informed of problem areas within the unit in general, and of action taken or recommended with respect to such problems.

e. In coordination with the command sergeant major investigates all cadet complaints concerning the merit/demerit system and makes recommendations to the battalion commander and the SAI/AI concerning any irregularities.

f. Directly supervises the battalion staff officers and is-responsible to the battalion commander and the SAI/AI for the proper coordination of all staff actions related to administrative, operations and training, logistics, public relations/public information, record keeping, school and community support activities; and that periodic inspections are made of staff performances and immediate remedial and/or disciplinary action is taken for any infraction.

g. Should be knowledgeable of the morale, esprit-de-corps, and problem areas of all

cadets in the battalion.

h. Make recommendations for the promotion/reduction of staff members.

i. Perform other duties as the battalion commander directs.

4. Battalion s-1

a. The S-I is responsible to the commander for all matters relating to personnel and

administration.

b. Using the most current version of JUMS, prepares orders, directives, or announcements as directed by the battalion commander/executive officer and in conjunction/coordination with the SAI/AI.

c. Using the most current version of JUMS, prepares and maintains current organizational rosters.

d. Using the most current version of JUMS, maintains the cadet JROTC record files, correspondence and publications to include posting all necessary information on cadet records, enclosures on Privacy Act, cadet information form, health certification, parental responsibility form and JUMS program for the Battalion.

e. Assists the SAI / Al in coordinating a program in which all cadets develop a

Portfolio that includes a Five Year Plan. The Sl is responsible for monitoring the updating of

cadets' Portfolios and Five Year Plans.

f. Coordinates with the SAI/AI on all matters pertaining to eligibility of each cadet for promotion/demotion.

g. Assist SAI/AI in the battalion awards program.

h. Perform other duties as the battalion commander/executive officer direct.

5. Battalion S-2, Special Projects / Security Officer

a. The Battalion S-2 is a special staff officer who serves the SAI/AI and the battalion commander in battalion special projects that do not normally fall under the duties and responsibilities of the principal staff.

b. He/she reports to the battalion executive officer and coordinates with the SAI/AI on battalion level activities that involve the entire battalion during the school year. These special activities are: on campus open house, formal inspections, award ceremonies, and such other formations or special activities where a smaller unit may be representing the corps of cadets i.e.,

Cape Coral Veteran's Day Parade and National Flag Day.

c. The S-2 may be responsible for all aspects of the planning, preparation, and execution of the annual military ball for the battalion.

d. The S-2 is responsible to the battalion commander for all matters related to physical security and sensitive equipment.

e. The S-2 will assist in all matters related to fund raising.

f. Perform other duties as assigned by the battalion commander/executive officer to include security and arms room inspections.

6. Battalion S-3, Operations and Training Officera.The battalion

S-3 is the principal staff assistant to the commander in matters pertaining to organization, training, and primary operations. He/she also advises and assists other staff officers in the operational aspects of their particular activities.

b. The S-3 prepares all training schedules in conformance with the Lee County Army JROTC Master Training Schedule and program of instruction. Battalion S-3 is responsible for the preparation of all training schedules and reports as pertains to the unit. The battalion S-3 reviews the weekly training schedule and ensures that the training is conducted as scheduled. The battalion S-3 will observe, evaluate, and report the status of training being conducted within their respective units.

c. The S-3 is responsible for the storage, maintenance, and issue of training aids and

reference materials.

d. The S-3 plans for, and coordinates all of the battalion's training activities to include field trips, parades and extra-curricular activities (JROTC, school, community support). The S-3 exercises operational control over all special units; Rifle Team, Color Guard, Exhibition, Drill

Team, Raider Platoon, and etc.

e. Closely monitor the conduct of drill and ceremonies and conducts frequent training inspections of cadet classes or performances.

f. Responsible to insure that classroom and field training areas are properly prepared prior to training.

g. Insures that cadet instructors are properly prepared to give assigned classes and that the battalion commander is informed of the evaluation given to all cadet instructors.

h. Recommends to the SAI/AI those cadets that are qualified for the rating of "cadet instructor" as having met all requirements for the attainment of this rating. Prepare and disseminate special training schedules for field training exercise. In the absence of the battalion commander and executive officer the S-3 assumes command of the unit.

Compiles training operational records and reports.

J. Prepares, authenticates and publishes operational orders.

k. Perform other duties as the battalion commander/executive officer may direct.

7. Battalion S-4, Logistics Officer:

a. Is the principal staff assistant to the battalion commander in matters pertaining to the provision of supply, maintenance, transportation, and miscellaneous logistic support.

b. The S-4 advises other staff officers and assists them in logistical matters respective to their areas of responsibility.

c. Using the most current version of JUMS, is responsible for the storage and maintenance of accurate supply records, to include cadet clothing records, hand receipts, up-todate inventories within the unit, and other such supply actions as directed by the SAI/AI.

d. Using the most current version of JUMS, is responsible for the storage, maintenance, issue, and turn in of all supplies and reference material as directed by the SAI/AI.

e. Using the most current version of JUMS, is thoroughly familiar with supply procedures, requisitions, turn in salvage, laundry/dry cleaning/alterations, pick-up, and inventory of equipment.

f. Assigns weapons to cadets, supervises the armor in the maintenance of weapons and equipment, and maintains records of maintenance performed within guidelines set by the SAI/AI.

g. Responsible for the cleanliness, organization, and up-keep of the supply and arms

room areas.

h. Responsible for the investigation of losses of issued property, under the guidance of the SAI/AI.

i. The battalion S-4 submits reports to the BN CDR/XO and coordinates all supply matters with the SAI/AI.

j. The S-4 performs other duties as assigned by the battalion commander.

8. Battalion S-5, Public Affairs Officer/ Recruiting

Officer:

a. The S-5 is the principal staff assistant to the commander on public information and public relations matters between the Army and JROTC program, the school, the parents of students/cadets, and the community. The S-5 will be charged with establishing contacts with the

news media within the high school districts in Lee County.

b. Arranges for reporters and photographers, whether for newspapers or television coverage, and arranges for the coverage of the JROTC unit by the news media of any or all cadet activities that are newsworthy.

c. As the information officer, the S-5 prepares and submits items to school and local newspapers, and any other news media deemed appropriate. Maintains the school JROTC bulletin board.

d. Advises the battalion commander, the SAI/AI on ways and means to improve the acceptance of Army JROTC on campus and in the community.

e. Will assist the SAI/AI in activities involving the compilation of the organizational units currently supporting the Army JROTC program in the school district areas. He/she will handle the preparation of invitations, the mail outs, responses, seating arrangements, and protocol.

f. Will assist the battalion commander in the formulation, preparation and maintenance of current listing. A roster of dignitaries and supporters will be prepared to include name, address, and phone number.

g. Due to the exposure of the S-5 to the public eye, he/she must be fully knowledgeable of the organizational structure and mission of the Army JROTC program in The School District of Lee County.

h. Perform other duties as directed by the cadet battalion commander.

i. Is responsible for maintaining the battalion unit history and the maintenance of a pictorial scrapbook of significant events pertaining to the unit.

j. In the absence of a Cadet Battalion S-6, the S-5 is responsible for creating and / or

maintaining the battalion web page. Information included on the web page is up to each unit butthe content should be kept as current as possible and relevant to current battalion operations.

9. Battalion S-6, Automation

a. Cadet Battalion S-6 will be responsible for all automation support within the

battalion.

b. Cadet Battalion S-6 will prepare the staff briefings for the Battalion Commander.

c. Cadet Battalion S-6 will set up and help run the JUMS program for the Battalion.

d. Cadet Battalion S-6 is responsible for creating and / or maintaining the battalion web page. Information included on the web page is up to each unit but the content should be kept as current as possible and relevant to current battalion operations.

10. Battalion Command Sergeant Major

a. He/she is the senior cadet noncommissioned officer in the unit and is the commander's advisor concerning enlisted and noncommissioned cadets and makes recommendations concerning promotions/reductions/awards and/or problem areas encountered.

b. Responsible to the commander for consolidation of attendance rosters at drill/classes/formations.

c. Monitors the merit/demerit system and drill areas.

d. Is responsible for the police of the JROTC classrooms and outside areas.

e. Assigns extra duties and details as needed on a fair and equitable basis to enlisted

cadets.

f. Assists the battalion executive officer in conducting investigations into irregularities and complaints concerning the merit/demerit system.

g. Advises commander on all NCO matters and provides guidance.

h. Perform other duties as assigned by the battalion commander.

11. Cadet Company Commander

a. Responsible for the effective training, discipline, morale, esprit-de-corps, appearance and performance of his/her company.

b. Is familiar with all the members of his/her unit and makes continuous evaluation of his/her subordinates with regard to performance, effectiveness, and appearance so that he/she may make valid recommendations for promotions, reductions, and awards.

c. Sets the example for his/her company in appearance, attitude, conduct, bearing tact, discipline, and performance.

d. Commands the company through proper use of the cadet chain of command and within the policy and guidelines set by the battalion commander, SAI, and Al.

e. Will be familiar with the duties of the cadet staff and the battalion commander as well as all members of his/her command.

f. Perform other duties as the battalion commander may direct.

12. Cadet Company Executive Officer

a. Responsible for being familiar with the duties, responsibilities, and policies Of the

company commander.

b. Assumes command of the company in the absence of the company commander.

c. Assists the battalion staff as needed in the posting and reviewing of the administrative and supply records of the cadets in the company.

d. Perform other duties as directed by the company commander.

13. Cadet Platoon Leader

a. Responsible for the effective training, discipline, morale, esprit-de-corps of his/her subordinates with regard to performance of his/her platoon.

b. Is familiar with all members of platoon.

 

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